Place candidates faster, bill cleaner
An ATS, client job orders, a searchable candidate database, timesheets for placed staff and invoicing for recruitment and staffing agencies.
Recruitment & Staffing Agency Software
We get how your day runs
Agencies juggle two sets of customers: clients who want the right hire fast, and candidates who want updates. Add contract staff, timesheets and invoices, and the spreadsheets start to break.
We build an agency system around your desk. Job orders come in, candidates are searched and shortlisted, placed staff submit timesheets, and invoices go out with GST or VAT in place.
Sound familiar?
The problems we fix
CVs everywhere
Resumes sit in inboxes, job portals and WhatsApp, and the same candidate is entered three times.
Slow shortlists
Recruiters search by memory because the database cannot find skills properly.
Timesheet chaos
Hours for contract staff come in on paper or email, and billing waits for them.
Clients want updates
Hiring managers chase you for status on every open role.
What we build
Software for recruitment
Agency ATS
01Job orders, pipelines per role, interview scheduling and submissions to clients in one place.
AI candidate search
02Search your own database in plain words, like 'React developer in Pune, notice under 30 days'.
Client and candidate portals
03Clients review shortlists and give feedback; candidates update profiles and see their status.
Timesheets and invoicing
04Placed staff log hours on mobile, clients approve, and invoices are raised automatically.
CV parsing
05AI reads uploaded CVs and fills the candidate profile for a recruiter to check.
WhatsApp candidate updates
06Interview invites, reminders and document requests sent on WhatsApp.
Inside the system
Modules and connections
Typical modules
- Job orders
- Candidate database
- CV parsing
- Pipelines
- Interview scheduling
- Client submissions
- Client portal
- Timesheets
- Invoicing
- Placement tracking
- Recruiter reports
Tools we connect
- Naukri
- Indeed
- Google Calendar
- Microsoft Outlook
- Zoom
- WhatsApp Business API
- Razorpay
- Stripe
- Xero
FAQ
Recruitment: common questions
Can we import our existing candidate database?
Yes. We import from spreadsheets or your old ATS export and remove duplicates by email and phone.
Do you support contract and permanent hiring?
Yes. Permanent placements track fees, and contract placements track timesheets, pay and bill rates.
Can invoices include GST or VAT?
Yes. Invoices follow GST rules for India and VAT or sales tax settings for clients abroad.
How do you handle candidate privacy?
Candidates give consent on sign-up, data can be exported or deleted on request, and access is limited by role.
Services
Services that fit this industry
Your industry.Your system.
Tell us what you need. We come back with questions, a plan and an honest estimate. New here? Ask about becoming one of our first case studies.
Or email sukhdev.narang@viralwave.marketing