Visa cases, never lost again

Lead capture, document checklists, case tracking and WhatsApp updates for Indian study, work and PR visa consultancies.

Plan my systemSee what we build

Immigration & Visa Consultancy Software

We get how your day runs

A visa consultancy lives on enquiries. Students and families message from ads, walk-ins and referrals, and every one of them needs follow-up, a document list and regular updates until the visa comes through.

We build a CRM and case system around that journey. Leads land in one place, counsellors know who to call, clients upload documents from their phone and get WhatsApp updates in English, Hindi or Punjabi.

Sound familiar?

The problems we fix

  • Leads slip through

    Enquiries from Meta ads, the website and walk-ins sit in different phones, and some never get a call back.

  • Document chasing

    Counsellors spend hours asking for the same passport, IELTS score or bank statement again and again.

  • Clients ask for updates

    Families call daily to ask about file status, and nobody has one clear view of where each case stands.

  • No view of counsellors

    Owners cannot see who followed up, who converted and which branch is falling behind.

What we build

Software for immigration

  • Counsellor CRM

    01

    Every enquiry routed to a counsellor, with follow-up reminders, call notes and a clear pipeline from lead to enrolled.

    CRM Development →

  • Case management system

    02

    Each file tracked by visa type and country, with checklists, stages, deadlines and a full history.

    Custom Software Development →

  • Client portal and app

    03

    Clients upload documents, sign forms, pay fees by UPI and see their case stage without calling.

    Web Development →

  • WhatsApp updates

    04

    Automatic WhatsApp messages for document requests, appointment reminders and stage changes.

    WhatsApp API Integration →

  • AI enquiry assistant

    05

    A chatbot on your website and WhatsApp that answers common questions and books a counselling slot.

    AI Chatbot →

  • Document check automation

    06

    AI reads uploaded files, flags what is missing or expired, and fills your checklist for the counsellor to confirm.

    AI Automation →

Inside the system

Modules and connections

Typical modules

  • Lead capture
  • Counsellor pipeline
  • Case files
  • Document checklists
  • Client portal
  • Appointment booking
  • Fee collection
  • WhatsApp updates
  • Branch reports
  • Commission tracking

Tools we connect

  • Meta Lead Ads
  • WhatsApp Business API
  • Razorpay
  • Google Calendar
  • Google Drive
  • Zoom
  • Exotel
  • Tally

FAQ

Immigration: common questions

Can it handle study, work and PR visas together?

Yes. Each visa type gets its own stages and document checklist, and one client can have more than one case.

Is client data kept safe?

Documents are stored encrypted, access is limited by role, and every view and download is logged.

Can clients use it in Hindi or Punjabi?

Yes. The client portal and WhatsApp templates can be set up in English, Hindi, Punjabi or other regional languages.

Do you give visa advice?

No. We build the software. Advice on eligibility and filing stays with your licensed counsellors.

Services

Services that fit this industry

Your industry.Your system.

Tell us what you need. We come back with questions, a plan and an honest estimate. New here? Ask about becoming one of our first case studies.

Start a projectBecome a case studyWhatsApp us

Or email sukhdev.narang@viralwave.marketing