Book treatments, keep every record

Treatment booking, consent forms, before and after photo records, packages, memberships and reminders for med spas and aesthetic clinics abroad.

Plan my systemSee what we build

Med Spa & Aesthetic Clinic Software

We get how your day runs

Aesthetic clinics sell trust. Clients want easy booking and clear aftercare. Practitioners need signed consent, medical history and a clean photo record for every session.

We build booking and client record tools for med spas. Clients book and sign forms online, practitioners log treatments and photos securely, and packages and memberships bring clients back.

Sound familiar?

The problems we fix

  • Consent on paper

    Paper forms get lost or are not signed before the treatment starts.

  • Photos on personal phones

    Before and after photos sit in staff camera rolls, which is a privacy risk.

  • Package tracking

    Nobody is sure how many sessions a client has left on a package.

  • Clients drift away

    Top-up treatments are due, but no reminder goes out and the client books elsewhere.

What we build

Software for med spas

  • Booking website

    01

    Treatment menu, practitioner choice, deposits and online booking under your own brand.

    Web Development →

  • Clinic records system

    02

    Medical history, consent, treatment notes and secure before and after photos per client.

    Custom Software Development →

  • Practitioner photo app

    03

    Take photos in a secure app that saves straight to the client record, not the phone gallery.

    App Development →

  • Memberships and packages store

    04

    Sell packages, memberships and gift cards online with Stripe.

    E-commerce Development →

  • Reminders and aftercare

    05

    Automatic aftercare messages and top-up reminders based on each treatment.

    AI Automation →

  • Booking chatbot

    06

    Answers treatment and pricing guide questions and books consultations. Medical questions go to staff.

    AI Chatbot →

Inside the system

Modules and connections

Typical modules

  • Treatment booking
  • Deposits
  • Consent forms
  • Medical history
  • Treatment notes
  • Before & after photos
  • Packages
  • Memberships
  • Aftercare messages
  • Reminders
  • Reports

Tools we connect

  • Stripe
  • Square
  • Google Calendar
  • Twilio
  • DocuSign
  • Mailchimp
  • Instagram
  • Xero

FAQ

Med Spas: common questions

Where are before and after photos stored?

In encrypted storage tied to the client record. They are never saved to the phone's gallery.

Can clients sign consent online?

Yes. Consent and medical history forms are sent with the booking and must be signed before the visit.

Is it HIPAA or GDPR ready?

We build with HIPAA and GDPR in mind: encrypted data, role-based access and audit logs. Your clinic stays responsible for its own policies.

Can we sell memberships with monthly billing?

Yes. Memberships renew through Stripe, and credits are added to the client's account each month.

Services

Services that fit this industry

Your industry.Your system.

Tell us what you need. We come back with questions, a plan and an honest estimate. New here? Ask about becoming one of our first case studies.

Start a projectBecome a case studyWhatsApp us

Or email sukhdev.narang@viralwave.marketing